The recoverability of legal costs in Spain can appear unconventional compared to other countries, so this is a subject which should be understood before commencing litigation.

It is necessary to differentiate between the recoverability of legal costs following an out-of-court claim or settlement and the recoverability of legal costs following a civil judgment following court proceedings. For the purpose of this article, the information will be general and limited to civil proceedings.

Out-of-court claims or settlements

Under Spanish law, there is no obligation for the losing party to pay the legal costs and expenses incurred by the winning party in an out-of-court claim or settlement.

There may be the possibility that the parties reach an agreement during negotiations, which may or may not include the payment of legal fees. However, paying the legal costs would be most unusual if proceedings have not been issued.

Claims following civil proceedings

If proceedings have been issued in Spain and there is a judgment, article 394 of the Spanish Civil Procedure Rules indicates that:

 “In declarative proceedings, legal costs in first instance will be borne by the party whose claim has been dismissed in full, unless the court considers, with reasoning, that the case raised serious doubts of fact or law”.

For the purposes of a court order on costs, the court will consider similar case law to provide their reasoning.”

Accordingly, under Spanish law, it transpires that only the party who has been successful in full, would be entitled to recover their legal costs. It is important to stress that, it is only if the claim is successful in full (so 100% of what it was claimed), and not partially. There is an exception when the difference is so small, that the court may still award cost (i.e., the judgment awards the Claimant EUR6,995 in the case but the demand was for EUR7,000).

The above article also provides some discretion to the court to change the general rule. The court can therefore divert from the general rule when the case raised serious issues of fact or law.

What does this mean? When does a case raises serious doubts/issues of fact or law? This would refer to complex cases which would generally be very difficult to resolve unless the court is involved, i.e. contradictory case law in similar cases which obliges the parties to litigate to ascertain the position.

The issues must be considered serious for the court to apply its discretion, so they have to be very important and relevant.

When the claim is only partly successful, the general rule is that each party bears their own costs. Article 394.2 of the Spanish Civil Procedural Rules refers to this point when it says: “… each party will bear their own costs and half of the common ones, unless they are grounds to believe one of the parties have acted recklessly”.

Therefore, the only exception to the general rule in partly successful cases, would be when one party litigate recklessly and with bad faith. If that occurs, the court therefore may decide that the party would bear the whole costs of the proceedings.  Whether a party has acted that way will need to be considered on a case-by-case basis. It is a complex issue to prove, and the courts would generally only consider that it has been proven when the acts are obvious.

It is therefore important to understand that there is no guarantee that, in a successful case before a Spanish court, costs will be always awarded to the winning party. This will need to be taken into consideration when providing legal advice, as there is always a litigation risk in some cases.

Settlements before judgment

Article 395 of the Civil Procedure Rules refers to cases in which the Defendant admits the claim in full prior to filing their defence. If this is the case, there should not be an order on cost and each party should bear their own costs. This is without prejudice of the Defendants having acted with bad faith. It is considered the Defendant acted with bad faith in cases when they were fully aware of the claim but decided to ignore it, or there a mediation stage or a formal requirement, in which they failed to settle.

If the Defendant admits the claim in full following filing the Defence, art 394.1 would apply and therefore the Defendant would be asked to pay for the Claimant’s costs.

If there is no admission by the Defendant but the case is eventually settled in negotiations before a judgment, the parties are free to negotiate settlement in the best possible way. They can also discuss as to whether they consider appropriate or not payment of costs within the settlement negotiations. A settlement document, similar to a consent order, can then be filed at court in this respect in which they will include as to whether payments of costs are included in the agreement.

Court order and assessment of costs by the court

In light of the above, it is important to bear in mind is that we cannot imply that costs will always be recovered in a successful case under Spanish law.

What it is clear is that the judgment must include an order as to costs for those costs to be recovered. If there is nothing in the judgment which refers to the recoverability of costs by one of the parties, it is then implied that each party would bear their own costs. Nonetheless, It will be necessary to apply to the court to include the reference as to costs in the judgment.

Once the judgment is issued including an order as to costs, the successful party is still required to undertake further action to be able to recover the costs. The judgment is unlikely to indicate the amount of costs to pay. The interested party will therefore need to make an application to the court. This application would provide the court with full details and evidence of the costs and expenses which they would like the opponent to pay. This application must be made within 5 years from the date of the judgment, or it will be statutory barred without having the possibility of recover those costs.

The court will generally consider this application on paper and will assess and calculate the costs to be awarded. A court assessment will be sent to the parties for consideration. If within 10 days, there are no objections, there will be a court order approving the amount of costs. This order is enforceable for a period of 5 years from the date of the order.

Objections to the court assessment

As mentioned before, within 10 days the parties may be able to file objections to the assessment.

The losing party may be able to object to the court assessment on certain grounds, for example that they consider the costs excessive or above the guidelines set up by the relevant ‘Colegio de Abogado. Other ground of objection may be that the costs do not correlate with the actual work undertaken, or there have been expenses which are not considered court expenses for the purpose.

The winning party may also be able to object to the assessment on the grounds that the court may have not included amounts which they believe were properly claimed and justified, or that there was an error in the bills submitted, for example.

But, what exactly is recovered as legal costs?

So, when we are talking about recoverability of legal costs, what exactly would be considered to be recovered under Spanish law?

It will be the costs and expenses incurred in relation to the actual proceedings. They are likely to be as follows:

  • Lawyer’s fees: This would refer to fees of the lawyer who was required to assist in the court proceeding. The court is very unlikely to allow fees of other lawyers who may have been involved for extra assistance (due to language barriers or second opinions, for example). When assessing those fees, the court would consider the guidelines published by the relevant ‘Colegio de Abogados’, even if they are not binding. In more specialised cases, the lawyer may charge the client an enhanced fee, which is unlikely to be recovered in full. If this is the case, the winning party will need to bear in mind that they will be liable for the shortfall as per the contract with their lawyer.
  • Procurator’s fees: Procurators in Spain are legal professionals which assist lawyers within the proceedings. They facilitate the communication between the clients and courts. Their involvement is compulsory in court proceedings to take steps to ensure proceedings run smoothly. They would physically take the papers into the court, physically submitting orders written by the lawyer, they would publish announcements in officinal gazettes, among other tasks.
  • Expenses incurred by witnesses who attended the hearing to give evidence
  • Fees from experts who may have intervened in the case
  • General expenses within the proceedings: notary fees, costs of formal notifications, certificates, publications in gazettes, etc
  • Court fees only on certain cases

But how much can I recover?

The lawyer’s and Procurator’s fees, as mentioned above, will most likely be an amount based on the guidelines of the “Colegio de Abogados” or “Colegio de Procuradores”.

Any other amount to be recovered cannot exceed one-third of the value of the case per losing party. There is always the obligation to include a valuation on the case within the proceedings with this in mind. In the case of claim which cannot be quantified, they will be valued at EUR18,000 according to art 394.3 of the Spanish Civil Procedure Rules, unless the court states otherwise due to the complexity of the case.

Exceptions – when are costs never recovered

There may be cases in which the losing party was receiving legal aid. If so, they will not be obliged to pay the costs, unless the person who was benefiting from legal aid came to better fortune within 3 years from the end of the proceedings, in which case they must pay.

The Prosecution Service is also exempt to pay legal costs even if they are not successful.

Spanish and International Law Services